Human Resources Administrator (Part Time, Remote) | JobSetuu

Description

Job Overview

• Source: Jobicy

Job Description

Company Description

Lingraphica is a mission-driven organization who provides speech-generating devices to help improve communication, speech, and quality of life for people with aphasia. We look for candidates who enjoy working in a fast-paced, goal-oriented environment, and who share our commitment to helping individuals on their aphasia journey.

Job Description

About the role: The Part-Time HR Administrator provides administrative and operational support for the Human Resources function, helping ensure a positive employee experience and efficient HR processes. This role supports onboarding, employee records management, compliance activities, learning and development administration, and various organizational initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality. 

Responsibilities:

Onboarding & Employee Experience 

• Coordinate onboarding activities and new hire setup to ensure seamless employee experience.
• Prepare and distribute onboarding materials and documentation.
• Maintain onboarding schedules and track completion of required tasks.
• Coordinate logistics for internal speaking and learning opportunities for employees

HR Administration & Employee Records 

• Maintain employee personnel files and ensure documentation is accurate, complete, and compliant.
• Support ongoing employee file audits and record retention practices.
• Review resumes and assist with preliminary candidate screening activities.
• Maintain and update organizational charts to reflect staffing changes.
• Administer employee stipend programs and track submissions and reimbursements.
• Support the company’s donation matching program and track associated activities. 

Compliance & Credential Management 

• Conduct monthly Office of Inspector General (OIG) exclusion checks and maintain related records.
• Track and monitor Speech-Language Pathologist (SLP) licensure renewals and compliance requirements.
• Assist with HR compliance reporting and documentation as needed.

Systems & Administrative Support 

• Provide administrative support for the Learning Management System (LMS), including user management, course assignments, and reporting.
• Maintain and update HR-related content on the company intranet.
• Monitor travel attendance and exception reporting, ensuring accurate tracking and follow-up.
• Support HR data accuracy across systems and databases.

Executive & Organizational Support 

• Coordinate logistics, materials, and administrative tasks related to quarterly Board of Directors meetings.
• Assist with scheduling, communications, and special projects as assigned.
• Provide general administrative support to the HR team. 

Qualifications

Minimum Qualifications: 

• Associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. 
• Ability and willingness to travel within the U.S. (including airline travel) is required up to 2 times per year for in-person team and all-company meetings with possible additional travel.

Preferred Qualifications: 

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2 years of administrative, HR, or office support experience.
• Experience supporting Human Resources function.
• Experience working with HRIS, LMS, or employee record management systems.
• Familiarity with onboarding processes, compliance tracking, and personnel file management.
• Experience maintaining intranet content and organizational charts.
• Knowledge of employment laws, HR best practices, and compliance requirements.
• HR certification (SHRM-CP, PHR, or similar) is a plus. 

Additional Information

Work Environment & Physical Demands 

Work is performed remotely from a home office. The individual is expected to maintain a safe, productive workspace with reliable and secure internet access.

Hours: Part-time, approximately 20–25 hours per week (Monday - Friday and flexible based on business needs). 

Travel 

Travel by air is required up to two (2) times per year within the US for in-person team meetings and an all-company meeting.

Accommodations

At Lingraphica, we are committed to creating an inclusive and accessible environment for all employees. To perform this job successfully, an individual must be able to complete each essential duty and physical demand. The requirements listed above represent the knowledge, skills, and abilities required, as well as the physical demands associated with the role. We recognize that everyone’s needs are unique, and we are happy to provide reasonable accommodations to support individuals with disabilities in performing the essential functions of the job.

If you require an accommodation, please reach out to Human Resources at humanresources@lingraphica.com for assistance. We are here to help! 

Lingraphica and Pay Transparency

At Lingraphica, we are committed to fair and equitable compensation practices. The starting salary range for this position is $24.04 to $26.44 per hour. Placement in the starting pay is based on factors such as experience, skills, education, and internal equity. We regularly review our compensation structures to ensure they align with industry standards, promote fairness, and support career growth. In addition to competitive base pay, we offer a comprehensive benefits package and a commitment to fostering an inclusive and supportive workplace. We encourage open conversations about compensation and are dedicated to maintaining transparency throughout the hiring process. 

To learn more about Lingraphica, visit: www.lingraphica.com! To learn more about our benefits offerings, click here!

This Organization Participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE. UU.

Expert Career Tips for Human Resources Administrator (Part Time, Remote) Roles

To succeed in a competitive market as a Human Resources Administrator (Part Time, Remote), you need more than just technical skills. Here are some expert strategies to elevate your profile:

• Build a Strong Portfolio: For technical roles, a clean GitHub or a personal project site is essential. For non-technical roles, a case study portfolio demonstrating problem-solving and impact is equally valuable. Show, don't just tell, what you have achieved in your previous positions.
• Master the Narrative: When interviewing, use the STAR method (Situation, Task, Action, Result) to structure your answers. Quantify your results wherever possible—mentioning "increased efficiency by 20%" is much more impactful than saying "improved efficiency."
• Continuous Learning: The industry moves fast. Whether it's staying updated with the latest AI tools or mastering a new management methodology, continuous professional development is key. Consider obtaining industry-recognized certifications that align with Human Resources Administrator (Part Time, Remote) requirements.
• Networking: Connect with other professionals in similar roles. Join online communities, attend webinars, and engage in meaningful discussions on professional social networks. Often, the best opportunities come through referrals and community engagement.
• Soft Skills Matter: Communication, empathy, and leadership are often the deciding factors between two equally qualified technical candidates. Cultivate these skills as they are universally valued across all industries and seniority levels.

Additionally, research the specific company's culture and values. Tailoring your application to show how you align with their mission can significantly increase your chances of moving forward in the process.

Salary & Compensation

Salary not disclosed; typically competitive for the role.

Work Arrangement

Type: On-Site

Standard business hours at the office.

Comprehensive Application Strategy & Hiring Process

Applying for a new role is a marathon, not a sprint. Follow this strategic approach to maximize your success rate:

1. Initial Research & Tailoring

Don't send the same resume to every employer. Spend at least 30 minutes researching the company. Look for recent news, their product roadmap, and their team structure. Modify your summary and core competencies to reflect the specific keywords found in the job description.

2. The Perfect Cover Letter

If the application allows for a cover letter, use it to tell a story that your resume cannot. Explain why you are passionate about this specific company and how your unique background makes you the perfect fit for the challenges they are currently facing.

3. Navigating the Multi-Stage Interview

Most modern hiring processes involve 3-5 stages. This typically includes a recruiter screen, a technical or skill-based assessment, a peer interview, and a final leadership round. Prepare for each stage differently: focus on enthusiasm and fit for the recruiter, technical depth for the assessment, and strategic vision for the leadership round.

4. Post-Interview Follow-Up

Always send a personalized thank-you note within 24 hours of each interview. Reference a specific topic discussed during the call to demonstrate your active listening and genuine interest in the role.

By following these steps, you demonstrate a high level of professionalism and attention to detail that sets you apart from the average applicant.

Typical Interview Process

1. Resume screening
2. HR call
3. Skill interview
4. Final manager interview
5. Offer

Tip: Research the company's products and culture.

Global Market Intelligence & Relocation Insights

At JobSetuu, we specialize in helping talent navigate the global job market. Here is what you need to know about the current landscape in Global and beyond:

The demand for skilled professionals is increasingly borderless. For roles based in Global, understanding the local cost of living, visa requirements (if applicable), and cultural nuances is vital. If this is a remote role, consider the time zone alignment and the asynchronous communication culture of the hiring organization.

Relocation Support: Many forward-thinking companies offer relocation packages that include moving stipends, temporary housing, and legal assistance with work permits. When evaluating an offer, look beyond the base salary—consider the total compensation package, including equity, bonuses, and healthcare benefits.

Work-Life Balance Trends: Hybrid and remote work have become standard in many regions. Research the local labor laws and common practices regarding work hours and vacation time to ensure the role aligns with your lifestyle goals.

Leveraging JobSetuu's tools can help you compare salaries across different cities and understand the "purchasing power" of your potential offer, ensuring you make an informed decision for your long-term career path.

Skills & Competency Roadmap for Professional Development

To remain competitive in Professional Development, we recommend focusing on the following core competencies over the next 12-18 months:

• Technical Mastery: Deepen your expertise in the core tools and languages relevant to your field. For developers, this might be cloud architecture; for marketers, it might be data-driven attribution modeling.
• AI Augmentation: Learn how to leverage generative AI and automation tools to increase your productivity. Understanding how to integrate these technologies into your workflow is becoming a non-negotiable skill.
• Leadership & Strategy: Even in individual contributor roles, the ability to think strategically and lead projects from inception to completion is highly valued. Focus on stakeholder management and high-level project planning.
• Data Literacy: The ability to interpret data and use it to drive decisions is essential across all business functions. Familiarize yourself with data visualization and basic analytical concepts.

By investing in these areas, you not only prepare yourself for the role you are applying for today but also build a resilient foundation for the opportunities of tomorrow.

Apply via JobSetuu

Discover your next career milestone on JobSetuu. This Human Resources Administrator (Part Time, Remote) position is part of our commitment to bringing you the most relevant and high-impact job openings globally. At JobSetuu, we simplify your job search by aggregating premier listings and providing the tools you need to stand out. Don't miss the chance to elevate your professional journey—explore more opportunities and career insights on our platform today.