Chief of Staff the CEO | JobSetuu

Description

Job Overview

• Source: RemoteOK

Job Description

About Valiantys
Valiantys is a global professional services firm dedicated to helping engineering and service organizations transform how they work, using AI-enabled software delivery, modern ITSM, and platform engineering.

The opportunity
We're hiring a Chief of Staff to support the CEO. This role exists to increase the CEO's leverage, strengthen executive alignment, and improve the quality and pace of key decisions. It is not a substitute for operating leadership and does not own day-to-day company operations. Instead, the Chief of Staff acts as an extension of the CEO to drive clarity, follow-through, and executive coherence across the leadership team.

Location: This role can be located in the United States, (EST, New York City preferred). We offer flexible remote working policy.

What You'll Own
Operating cadence
Design and run the executive operating rhythm across a distributed leadership team. This includes C-suite meeting design, leadership team offsites, and the CEO's 1:1 cadence - ensuring each forum has a clear purpose, the right participants, the right pre-work, and concrete outputs.

Decision governance
Build and maintain the decision-making infrastructure for the exec team: RACI frameworks, decision logs, real-time commitment tracking. Make the implicit explicit. Document decisions as they're made, track what was decided, by whom, and what happens next.

Strategic progress tracking
Create the scorecards, dashboards, and executive reporting rhythms that give the CEO clear visibility into transformation priorities, business risks, and decisions requiring intervention. Partner closely with the COO and executive team to synthesize progress, surface slippage early, and sharpen the quality of discussion at the top. This role owns executive-level transparency and escalation.

Executive forum quality
Own the output quality of the company's most important executive forums. This means ensuring the right pre-reads exist, decisions are captured in real time, follow-through is tracked, and unresolved issues are escalated quickly. The standard is that every significant forum produces clarity, accountability, and momentum.

Executive communications
Craft the materials that shape the company's most important conversations: board updates, executive memos, decision briefs, CEO communications, investor-ready narratives, and sensitive internal messaging. Turn complex issues into crisp, well-structured communication tailored to senior audiences. Ensure the CEO enters key discussions with sharp materials, clear points of view, and decision-ready framing.

Thought partnership
Serve as a trusted sounding board to the CEO on strategic priorities, sensitive issues, and cross-functional tradeoffs. Translate complex discussions into structured options, clear decisions, and actionable next steps. Where appropriate, represent the CEO in selected forums with clearly defined delegated authority and return with sharp recommendations or follow-up actions.

How You’ll Drive Impact
The Chief of Staff focuses on sharpening priorities, improving executive decision-making, strengthening cross-functional alignment, and ensuring follow-through on the issues that matter most.

You will partner closely with the COO and leadership team to ensure the c-suite has clear visibility into execution, risks, dependencies, and decisions that require intervention.

You will operate across distributed, multi-regional leadership teams (US, Europe, APAC). You understand the asynchronous communication patterns, the coordination costs, and the discipline required to keep a globally distributed exec team aligned.

Success in the role comes from creating leverage, clarity, and momentum across the executive team.

What We're Looking For

• A proven operator who has built executive operating rhythm in a 300 to 600 person professional services or B2B services business and knows what well-run looks like
• Fluency in driving accountability through influence: building trust with senior leaders, holding peers accountable as a partner, and earning a mandate rather than asserting one
• The ability to hold the full operating plan, see dependencies, and anticipate second-order effects before they surface as problems
• Structured thinking that turns complexity and conflicting inputs into clear options and decisions
• Sound judgment and discretion with sensitive information and competing priorities, and a clear sense of when to push, escalate, or stay behind the scenes
  

Qualifications

• 8-12 years of experience, including 2+ years in a Chief of Staff, Executive Strategy & Operations, GM, or equivalent operating role
• MBA or equivalent; strategy consulting background a plus, not a requirement
• A proven record of designing and building operating infrastructure for a distributed executive teams
• Professional services, consulting, or B2B services background strongly preferred, , with a working understanding of the economics and the consultative model
• Meaningful experience in transformation contexts: strategic pivot, M&A integration, or major operational change
• PE-backed or high-growth experience, board exposure, and strong executive writing are each a plus
  

What Success Looks Like

• The CEO is spending more time on the highest-value strategic priorities and less time on coordination overhead
• The COO has more capacity to scale the business and lead day-to-day operations
• Executive forums produce clearer decisions, better follow-through, and faster escalation of critical issues
• Cross-functional priorities are visible, coordinated, and less dependent on the CEO personally chasing progress
• Board and investor discussions are supported by more consistent, decision-ready materials and reporting
  

If this is you
This role suits an operator who builds the rhythm a leadership team runs on and leads through relationships rather than authority. You want to build something that matters, operate at pace inside a high-stakes transformation, and have a direct line to impact with visibility into the highest levels of decision-making.

Why you should apply ?
Our team members are our greatest asset and we work hard to ensure that Valiantys is not only a great place to work, but also a platform for you to grow.

Sense. We're committed to giving you the level of information you need to make sense of your assignments. You will witness the impact of your actions.

Training. We will provide you with the necessary time and budget to help you develop your skills and continue to build your career.

Flexibility. We understand that life is all about balance and we offer you the flexibility and support to help you maintain balance across the different pillars of your life.

What We Offer - Employee Perks & Benefits

• Competitive compensation with an annual performance-based bonus
• Comprehensive Health Insurance401(k) with Company Match
• Generous Paid Time Off (PTO) - 4 weeks per year, plus public holidays
• A flexible remote work policy
• A multicultural and international team environment
  

To qualify, applicants must be legally authorized to work in the United States and should not require, now or in the future, sponsorship for employment visa status.

Valiantys is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, gender identity, age, national origin, disability status, protected veteran status or any other characteristic protected by law. Valiantys provides a barrier-free workplace and embraces all qualified applicants with varied perspectives and backgrounds.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Expert Career Tips for Chief of Staff the CEO Roles

To succeed in a competitive market as a Chief of Staff the CEO , you need more than just technical skills. Here are some expert strategies to elevate your profile:

• Build a Strong Portfolio: For technical roles, a clean GitHub or a personal project site is essential. For non-technical roles, a case study portfolio demonstrating problem-solving and impact is equally valuable. Show, don't just tell, what you have achieved in your previous positions.
• Master the Narrative: When interviewing, use the STAR method (Situation, Task, Action, Result) to structure your answers. Quantify your results wherever possible—mentioning "increased efficiency by 20%" is much more impactful than saying "improved efficiency."
• Continuous Learning: The industry moves fast. Whether it's staying updated with the latest AI tools or mastering a new management methodology, continuous professional development is key. Consider obtaining industry-recognized certifications that align with Chief of Staff the CEO requirements.
• Networking: Connect with other professionals in similar roles. Join online communities, attend webinars, and engage in meaningful discussions on professional social networks. Often, the best opportunities come through referrals and community engagement.
• Soft Skills Matter: Communication, empathy, and leadership are often the deciding factors between two equally qualified technical candidates. Cultivate these skills as they are universally valued across all industries and seniority levels.

Additionally, research the specific company's culture and values. Tailoring your application to show how you align with their mission can significantly increase your chances of moving forward in the process.

Salary & Compensation

Salary not disclosed; typically competitive for the role.

Work Arrangement

Type: On-Site

Standard business hours at the office.

Comprehensive Application Strategy & Hiring Process

Applying for a new role is a marathon, not a sprint. Follow this strategic approach to maximize your success rate:

1. Initial Research & Tailoring

Don't send the same resume to every employer. Spend at least 30 minutes researching the company. Look for recent news, their product roadmap, and their team structure. Modify your summary and core competencies to reflect the specific keywords found in the job description.

2. The Perfect Cover Letter

If the application allows for a cover letter, use it to tell a story that your resume cannot. Explain why you are passionate about this specific company and how your unique background makes you the perfect fit for the challenges they are currently facing.

3. Navigating the Multi-Stage Interview

Most modern hiring processes involve 3-5 stages. This typically includes a recruiter screen, a technical or skill-based assessment, a peer interview, and a final leadership round. Prepare for each stage differently: focus on enthusiasm and fit for the recruiter, technical depth for the assessment, and strategic vision for the leadership round.

4. Post-Interview Follow-Up

Always send a personalized thank-you note within 24 hours of each interview. Reference a specific topic discussed during the call to demonstrate your active listening and genuine interest in the role.

By following these steps, you demonstrate a high level of professionalism and attention to detail that sets you apart from the average applicant.

Typical Interview Process

1. Resume screening
2. HR call
3. Skill interview
4. Final manager interview
5. Offer

Tip: Research the company's products and culture.

Global Market Intelligence & Relocation Insights

At JobSetuu, we specialize in helping talent navigate the global job market. Here is what you need to know about the current landscape in Global and beyond:

The demand for skilled professionals is increasingly borderless. For roles based in Global, understanding the local cost of living, visa requirements (if applicable), and cultural nuances is vital. If this is a remote role, consider the time zone alignment and the asynchronous communication culture of the hiring organization.

Relocation Support: Many forward-thinking companies offer relocation packages that include moving stipends, temporary housing, and legal assistance with work permits. When evaluating an offer, look beyond the base salary—consider the total compensation package, including equity, bonuses, and healthcare benefits.

Work-Life Balance Trends: Hybrid and remote work have become standard in many regions. Research the local labor laws and common practices regarding work hours and vacation time to ensure the role aligns with your lifestyle goals.

Leveraging JobSetuu's tools can help you compare salaries across different cities and understand the "purchasing power" of your potential offer, ensuring you make an informed decision for your long-term career path.

Skills & Competency Roadmap for Professional Development

To remain competitive in Professional Development, we recommend focusing on the following core competencies over the next 12-18 months:

• Technical Mastery: Deepen your expertise in the core tools and languages relevant to your field. For developers, this might be cloud architecture; for marketers, it might be data-driven attribution modeling.
• AI Augmentation: Learn how to leverage generative AI and automation tools to increase your productivity. Understanding how to integrate these technologies into your workflow is becoming a non-negotiable skill.
• Leadership & Strategy: Even in individual contributor roles, the ability to think strategically and lead projects from inception to completion is highly valued. Focus on stakeholder management and high-level project planning.
• Data Literacy: The ability to interpret data and use it to drive decisions is essential across all business functions. Familiarize yourself with data visualization and basic analytical concepts.

By investing in these areas, you not only prepare yourself for the role you are applying for today but also build a resilient foundation for the opportunities of tomorrow.

Apply via JobSetuu

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