Virtual Assistant | JobSetuu

Description

Job Overview

• Source: RemoteOK

Job Description

Full-Time Virtual Assistant (OnlineJobs.ph) — $2.35/hr — 40 hrs/wk

UPDATE: So far, no one has submitted their application correctly. If you previously submitted, you are welcome to re-submit.

How to apply -please follow these EXACTLY or you will NOT hear back from us! ANY missing piece will automatically disqualify you.

Email : ----------

Subject line: Application — Full-Time VA — [Your Name]

Attach

your résumé

portfolio

“1st task” (see below)

answers to questions below

an intro video< 2min. We want to get to know you!

About Us

We’re Help Me Kara — a small, values-driven tech agency that partners primarily with female entrepreneurs. We help founders launch and scale through organized systems, beautiful content, and reliable day-to-day support. We’re looking for a long-term, full-time VA who’s hungry to grow with our clients and become a dependable member of the team.

Role overview (short)

Position: Full-time Virtual Assistant (remote)

Hours: 40 hours/week (must overlap with US Central Time mornings / early afternoons)

Pay: $2.35 USD / hour

Location: Remote

Start date: Rolling / ASAP for the right candidate

What You’ll Do (core Responsibilities)

Create and edit visually appealing social media content and IG carousels in Canva (templates, resizing, exporting).

Editing short reels with captions and text for social media using Capcut (access provided)

Manage email inboxes: triage, draft replies, label & organize, follow-up reminders.

Organize and maintain Google Drive and Canva folders so everything is easy to find.

Build and manage content calendars (Instagram, LinkedIn) and schedule posts.

Support client communication via Slack and email ; escalate issues and log tasks.

Create SOPs, checklists, and Asana project cards for recurring workflows.

Basic copywriting: short captions, newsletter snippets, social headlines, and subject lines.

Client onboarding support: welcome kits, onboarding checklists, calendar invites.

Light project management: track task progress, follow up with subcontractors, and keep owners updated.

Research & outreach: market research, vendor/client prospecting, event logistics.

Occasional light bookkeeping tasks (invoices, expense logging) and familiarity with bookkeeping processes.

Event support (planning documents, registration lists, venue coordination) when required.

Must-have technical skills

Canva — confident building multi-slide carousels and templates.

Capcut - for short video editing

Google Workspace — Drive, Docs, Sheets, Calendar (strong organizational skills).

GoHighlevel experience (or willingness to learn)

Email management — Gmail experience, filters/labels, drafting professional replies.

Asana / Trello — able to create and maintain project boards and SOPs.

Reliable laptop, stable internet (minimum 10 Mbps), and quiet workspace for client calls.

Preferred / Nice-to-have

Experience supporting female entrepreneurs, coaches, or small creative businesses.

Social scheduling tools (Meta Business Suite, Later, Buffer) experience.

Basic graphic design sense (layout, typography, image cropping).

Basic bookkeeping experience (QuickBooks, Wave, or simple Excel bookkeeping).

Experience writing/editing long-form captions or newsletter content.

Experience creating pitch materials, promo decks, or Canva slide decks.

Familiarity with Google Sites or simple website content updates.

Soft Skills We Care About

Extremely reliable and punctual.

Detail-oriented — checks work before sending it.

Proactive — brings solutions, not just problems.

Clear English communication (written + spoken).

Honest, high integrity, and professional when representing clients.

Comfortable receiving feedback and iterating quickly.

Desire for a long-term contract and growth within a team.

What we offer

Stable, 40-hour work week with consistent pay each Monday for the week prior.

Long-term contracts and opportunities to grow into lead VA / specialist roles.

A collaborative, supportive team that values communication and professional growth.

Real, meaningful work supporting mission-driven female entrepreneurs.

Your PORTFOLIO should Include 3 Canva examples (links or exported PNGs) of posts/carousels you created. If you don’t have client work, create 3 sample slides showing: a) an Instagram carousel cover + two inner slides, b) a promotional single image, c) a simple 3-slide pitch deck.

In the message, ANSWER these 3 short questions (max 1–2 sentences each):

Do you have consistent overlap with US Central Time mornings? (Yes/No + hours available)

What relevant tools do you use daily?

Why do you want to work with female entrepreneurs and our team?

1st Task REQUIRED- Include Either —

A 150–250 word caption for an Instagram carousel about "Why systems free up time for business growth"

A link to a 3-slide Canva carousel or real (public link) you made for a small business.

State your earliest start date and confirm you can commit to 40 hrs/week.

Confirm that you have reviewed the pay for this job.

Applications that don’t follow these instructions will not be considered.

Selection process (what to expect)

CV + portfolio screening short written task --> 30-minute interview via Zoom ? Placed into applicant pool/ hired immediately--> work directly with Help Me Kara to fill our needs--> two week trial before hired full-time is mandatory to see if it is a good fit

During the trial we’ll assess skills, communication, and cultural fit.

You will hear from us within 5 business days that we have received your application. Within 2 weeks we will let you know where we stand with filling our needs. We are currently filling rolls for immediate placement as well as forming a talent pool for future needs.

Final notes

We value honesty, integrity, growth mindset, and the ability to organize chaos into calm. If you’re a dependable Canva pro who loves helping entrepreneurs look organized and feel supported — ply to ---------- with the subject Application — Full-Time VA — [Your Name].

Expert Career Tips for Virtual Assistant Roles

To succeed in a competitive market as a Virtual Assistant , you need more than just technical skills. Here are some expert strategies to elevate your profile:

• Build a Strong Portfolio: For technical roles, a clean GitHub or a personal project site is essential. For non-technical roles, a case study portfolio demonstrating problem-solving and impact is equally valuable. Show, don't just tell, what you have achieved in your previous positions.
• Master the Narrative: When interviewing, use the STAR method (Situation, Task, Action, Result) to structure your answers. Quantify your results wherever possible—mentioning "increased efficiency by 20%" is much more impactful than saying "improved efficiency."
• Continuous Learning: The industry moves fast. Whether it's staying updated with the latest AI tools or mastering a new management methodology, continuous professional development is key. Consider obtaining industry-recognized certifications that align with Virtual Assistant requirements.
• Networking: Connect with other professionals in similar roles. Join online communities, attend webinars, and engage in meaningful discussions on professional social networks. Often, the best opportunities come through referrals and community engagement.
• Soft Skills Matter: Communication, empathy, and leadership are often the deciding factors between two equally qualified technical candidates. Cultivate these skills as they are universally valued across all industries and seniority levels.

Additionally, research the specific company's culture and values. Tailoring your application to show how you align with their mission can significantly increase your chances of moving forward in the process.

Salary & Compensation

Salary not disclosed; typically competitive for the role.

Work Arrangement

Type: On-Site

Standard business hours at the office.

Comprehensive Application Strategy & Hiring Process

Applying for a new role is a marathon, not a sprint. Follow this strategic approach to maximize your success rate:

1. Initial Research & Tailoring

Don't send the same resume to every employer. Spend at least 30 minutes researching the company. Look for recent news, their product roadmap, and their team structure. Modify your summary and core competencies to reflect the specific keywords found in the job description.

2. The Perfect Cover Letter

If the application allows for a cover letter, use it to tell a story that your resume cannot. Explain why you are passionate about this specific company and how your unique background makes you the perfect fit for the challenges they are currently facing.

3. Navigating the Multi-Stage Interview

Most modern hiring processes involve 3-5 stages. This typically includes a recruiter screen, a technical or skill-based assessment, a peer interview, and a final leadership round. Prepare for each stage differently: focus on enthusiasm and fit for the recruiter, technical depth for the assessment, and strategic vision for the leadership round.

4. Post-Interview Follow-Up

Always send a personalized thank-you note within 24 hours of each interview. Reference a specific topic discussed during the call to demonstrate your active listening and genuine interest in the role.

By following these steps, you demonstrate a high level of professionalism and attention to detail that sets you apart from the average applicant.

Typical Interview Process

1. Resume screening
2. HR call
3. Skill interview
4. Final manager interview
5. Offer

Tip: Research the company's products and culture.

Global Market Intelligence & Relocation Insights

At JobSetuu, we specialize in helping talent navigate the global job market. Here is what you need to know about the current landscape in Global and beyond:

The demand for skilled professionals is increasingly borderless. For roles based in Global, understanding the local cost of living, visa requirements (if applicable), and cultural nuances is vital. If this is a remote role, consider the time zone alignment and the asynchronous communication culture of the hiring organization.

Relocation Support: Many forward-thinking companies offer relocation packages that include moving stipends, temporary housing, and legal assistance with work permits. When evaluating an offer, look beyond the base salary—consider the total compensation package, including equity, bonuses, and healthcare benefits.

Work-Life Balance Trends: Hybrid and remote work have become standard in many regions. Research the local labor laws and common practices regarding work hours and vacation time to ensure the role aligns with your lifestyle goals.

Leveraging JobSetuu's tools can help you compare salaries across different cities and understand the "purchasing power" of your potential offer, ensuring you make an informed decision for your long-term career path.

Skills & Competency Roadmap for Professional Development

To remain competitive in Professional Development, we recommend focusing on the following core competencies over the next 12-18 months:

• Technical Mastery: Deepen your expertise in the core tools and languages relevant to your field. For developers, this might be cloud architecture; for marketers, it might be data-driven attribution modeling.
• AI Augmentation: Learn how to leverage generative AI and automation tools to increase your productivity. Understanding how to integrate these technologies into your workflow is becoming a non-negotiable skill.
• Leadership & Strategy: Even in individual contributor roles, the ability to think strategically and lead projects from inception to completion is highly valued. Focus on stakeholder management and high-level project planning.
• Data Literacy: The ability to interpret data and use it to drive decisions is essential across all business functions. Familiarize yourself with data visualization and basic analytical concepts.

By investing in these areas, you not only prepare yourself for the role you are applying for today but also build a resilient foundation for the opportunities of tomorrow.

Apply via JobSetuu

Discover your next career milestone on JobSetuu. This Virtual Assistant position is part of our commitment to bringing you the most relevant and high-impact job openings globally. At JobSetuu, we simplify your job search by aggregating premier listings and providing the tools you need to stand out. Don't miss the chance to elevate your professional journey—explore more opportunities and career insights on our platform today.