Facilities/Office Coordinator (m/f/d)

Description

Job Overview

• Role: Facilities/Office Coordinator (m/f/d)
• Company: Flix
• Location: Berlin, Berlin, Germany
• Employment Type: Full-Time
• Category / Department: Various
• Salary: Competitive / Not Disclosed — confirm during interview
• Listing Source: Arbeitnow

Job Description

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.  

Join us for an exciting opportunity as a Facilities/Office Coordinator (m/f/d) at Flix! In this role, you will support the daily operation and maintenance of the Berlin Flix Office (onsite) in Friedrichshain area, ensuring a safe, functional, and welcoming environment for all employees. You will collaborate closely with the Facilities Management (FM) team, coordinate building services, and contribute to smooth office operations.

This role is full-time and available from September.

About the Role

• Monitor building service activities and respond to maintenance or technical requests via phone, in person, or electronically (e.g., checking meeting room equipment, reporting temperature issues).
• Identify, escalate, and track issues requiring urgent attention, documenting resolutions (e.g., water spills, broken furniture, building malfunctions).
• Assist with basic and general building maintenance, building emergencies, and safety measures (e.g. rewiring desk setups)
• Manage Facilities tickets, report and route issues to the right resources, communicate with employees on operational topics (e.g., updating employees about repair timelines).
• Support mail, shipping & receiving operations, and provide reception coverage when needed (e.g., sorting parcels, welcoming visitors).
• Lead setup for internal events and meetings, coordinating with departments like AV/IT and supporting on-site contractors (e.g., arranging furniture layouts, preparing meeting rooms).
• Manage office supplies, maintain clean and tidy office areas, and move/assemble furniture as required (e.g., tidying meeting rooms, removing stains from floor or office furniture)
  

About You

• 2+ years of experience in a similar service-focused role (Facilities, Office Operations, Hospitality, etc.).
• Solutions-focused, structured, and calm under pressure, with a proactive and results-driven mindset.
• Able to manage competing priorities while maintaining high quality and strong attention to detail. 
• Skilled at building strong working relationships with employees, vendors, and contractors.
• Confident in communication in German (at least B2) and English (at least B1).
• Proficient with PC tools and common software (e.g., Microsoft Office).
• Physically able to stand, bend, squat, and lift up to 25 kg.

We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you!  

What We Offer

• Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends & family. 
• Urban Sports Benefit; 30% Deutschland ticket discount and other benefits!
• Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members. 
• Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills. 
• Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career. 

To view more local benefits specific to each office location, please check out this link: Locations - Flix Career

Why Join Flix?

At Flix, you'll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
As we continue to expand across the globe, you can make a real difference in how we work.

If you're ready to grow and lead your journey, Flix is the place for you! 

Find more English Speaking Jobs in Germany on Arbeitnow

Salary & Compensation

The salary for this position has not been publicly disclosed. Compensation is typically determined based on your experience, skills, and interview performance. Use your research on industry benchmarks and the cost of living in the role's location to negotiate effectively.

In addition to base salary, many employers in this sector offer a comprehensive benefits package that may include:

• Annual or performance-based bonuses
• Health, dental, and vision insurance
• Provident Fund (PF) and Gratuity contributions (India)
• Paid Time Off (PTO), sick leave, and public holidays
• Professional development budget and learning allowances
• Stock options or Employee Stock Ownership Plans (ESOPs) at select companies
• Flexible or remote working allowances
• Parental leave and family health coverage

Note: The specific benefits offered by this employer should be confirmed during the offer stage. Not all benefits listed above may apply to every organisation or role type.

Work Arrangement

Type: On-Site / Full-Time

This is an on-site, full-time position. You will be expected to report to the office or designated work location during standard business hours, Monday through Friday. Some companies offer flexible start and end times or occasional work-from-home days at the manager's discretion. The company fosters a collaborative environment with open workspaces, dedicated meeting rooms, and structured team events.

Typical Interview Process

While each organisation structures its hiring differently, candidates for this type of role typically go through the following stages:

1. Resume and application screening
2. Introductory phone or video call with HR
3. Role-specific skill or competency interview
4. Final interview with the hiring manager or panel
5. Reference checks and offer discussion

Tip: Research the company's products, culture, and recent news thoroughly before each interview round.

About the Employer

Flix is the organisation posting this opportunity. While full company details are available on the original job listing, here is what you should research before applying:

• Company size and culture: Review the company's LinkedIn profile, Glassdoor reviews, and their official website to understand team size, work culture, and employee satisfaction.
• Products and services: Familiarise yourself with what the company builds, sells, or delivers. Being knowledgeable about their offerings will set you apart during interviews.
• Recent news: Search for any recent fundraising, acquisitions, product launches, or leadership changes — these often come up in interviews and signal company health.
• Location and offices: The role is based in or around Berlin, Berlin, Germany. Confirm office address, remote policy details, and travel requirements during the process.
• Where this listing was found: This job was sourced from Arbeitnow.

How to Apply & Preparation Tips

To apply for the Facilities/Office Coordinator (m/f/d) position, follow these steps:

1. Tailor your resume: Customise your CV to match the specific requirements listed in the job description. Use keywords from the posting to pass Applicant Tracking System (ATS) filters.
2. Write a compelling cover letter: Even if not mandatory, a concise cover letter demonstrating your enthusiasm and fit for the role significantly improves your chances.
3. Apply via the original listing: Use the apply link on the original job post to submit your application. Avoid applying through third-party channels that may delay or lose your submission.
4. Prepare for phone screening: Be ready for an initial call within 3–7 business days of applying. Have your resume and a quiet space ready.
5. Follow up professionally: If you haven't heard back in 7–10 business days, a brief, polite follow-up email to the recruiter is acceptable and often appreciated.

Disclaimer: This listing is aggregated from a public job board for informational purposes. JobSetuu does not guarantee the accuracy or current availability of this position. Always verify the details on the employer's official careers page before applying.