Executive Assitant to the CEO | JobSetuu

Description

Job Overview

• Source: Jobicy

Job Description

About Supabase

Supabase is the Postgres development platform, built by developers for developers. We provide a complete backend solution including Database, Auth, Storage, Edge Functions, Realtime, and Vector Search. All services are deeply integrated and designed for growth.

About the Role

We’re looking for an Executive Assistant to support our CEO as Supabase continues to scale globally. This person will be a trusted partner to the CEO, helping manage time, communication, priorities, travel, follow-through, and key operating rhythms across a fast-moving, remote-first company.

This role must be based in an APJ / APAC timezone to provide strong timezone coverage for our CEO and leadership team. You’ll work closely with founders, executives, internal stakeholders, investors, and external partners, ensuring the CEO is prepared, focused, and able to spend time on the highest-impact work.

This role is ideal for someone who thrives in async, fast-paced environments, has strong judgment, and is excited about supporting a developer-focused company building tools that scale to millions.

What You’ll Be Responsible For

In this role, you’ll:

• Own the CEO’s calendar management, prioritization, and day-to-day operating rhythm.

• Manage inbox triage and communications by monitoring emails, drafting responses, and keeping communication flowing across internal and external stakeholders.

• Prepare briefings, agendas, decks, notes, and follow-up materials so the CEO is ready for every meeting.

• Track follow-ups, decisions, and commitments to help projects move forward and keep stakeholders accountable.

• Coordinate seamless domestic and international travel, logistics, scheduling changes, and last-minute adjustments.

• Support investor meetings, board-related preparation, executive meetings, offsites, and company-wide moments.

• Handle sensitive and confidential information with absolute discretion, professionalism, and integrity.

• Anticipate needs, identify blockers early, and solve problems proactively before they escalate.

• Partner across the company to create clarity, improve coordination, and help leadership operate effectively in a global, remote-first environment.

You Might Be a Good Fit If You

• Have experience supporting a CEO, founder, or senior executive in a startup or scale-up environment.

• Are based in an APJ / APAC timezone and can provide strong coverage for a globally distributed leadership team.

• Communicate clearly across technical and non-technical audiences, with excellent written and verbal communication.

• Have experience working in async, remote-first, or globally distributed teams.

• Are tech savvy and comfortable using tools like Notion, Slack, Google Workspace, and AI-enabled workflows.

• Bring strong judgment around prioritization, confidentiality, stakeholder management, and executive communication.

• Are energized by organized chaos, fast-moving priorities, and solving problems before they become blockers.

• Are comfortable navigating ambiguity, moving quickly, and staying several steps ahead.

What We Offer

• Fully Remote

  We hire globally. We believe you can do your best work from anywhere. There are no Supabase offices, but we provide a WeWork membership or co-working allowance you can use anywhere in the world.

• ESOP

  Every team member receives ESOP (equity ownership) in the company. We want everyone to share in the upside of what we’re building together.

• Tech Allowance

  Use this budget to set up your ideal work environment—laptop, monitor, headphones, or whatever helps you do your best work.

• Health Benefits

  Supabase covers 100% of health insurance for employees and 80% for dependents, wherever you are. Your wellbeing and your family’s health are important to us.

• Annual Off-Sites

  Once a year, the entire company gathers in a new city for a week of connection, collaboration, and fun. It’s a highlight of our year.

• Flexible Work

  We operate asynchronously and trust you to manage your own time. You know what needs to be done and when.

• Professional Development

  Every team member receives an annual education allowance to spend on learning—courses, books, conferences, or anything that supports your growth.

About the Team

Supabase was born-remote and open-source-first. We believe our globally distributed team is our secret weapon in building tools developers love.

• 280+ team members

• 55+ countries

• 20+ languages spoken

• $500M raised

• 500,000+ community members

We move fast, build in public, and use what we ship. If it’s in your project, we probably use it in ours too. We believe deeply in the open-source ecosystem and strive to support—not replace—existing tools and communities.

Hiring Process

We keep things simple, async-friendly, and respectful of your time:

1. Apply – Our team will review your application.

2. Intro Call – A short video chat to get to know each other.

3. Interviews – Up to four calls with:

   • Team Leads

   • Future teammates

   • Someone cross-functional from product, growth, or engineering (depending on the role)

   • Someone from our leadership/founding team

4. Decision – We may follow up with a final question or go straight to offer.

All communication is remote and we aim to move fast.

Expert Career Tips for Executive Assitant to the CEO Roles

To succeed in a competitive market as a Executive Assitant to the CEO, you need more than just technical skills. Here are some expert strategies to elevate your profile:

• Build a Strong Portfolio: For technical roles, a clean GitHub or a personal project site is essential. For non-technical roles, a case study portfolio demonstrating problem-solving and impact is equally valuable. Show, don't just tell, what you have achieved in your previous positions.
• Master the Narrative: When interviewing, use the STAR method (Situation, Task, Action, Result) to structure your answers. Quantify your results wherever possible—mentioning "increased efficiency by 20%" is much more impactful than saying "improved efficiency."
• Continuous Learning: The industry moves fast. Whether it's staying updated with the latest AI tools or mastering a new management methodology, continuous professional development is key. Consider obtaining industry-recognized certifications that align with Executive Assitant to the CEO requirements.
• Networking: Connect with other professionals in similar roles. Join online communities, attend webinars, and engage in meaningful discussions on professional social networks. Often, the best opportunities come through referrals and community engagement.
• Soft Skills Matter: Communication, empathy, and leadership are often the deciding factors between two equally qualified technical candidates. Cultivate these skills as they are universally valued across all industries and seniority levels.

Additionally, research the specific company's culture and values. Tailoring your application to show how you align with their mission can significantly increase your chances of moving forward in the process.

Salary & Compensation

Salary not disclosed; typically competitive for the role.

Work Arrangement

Type: On-Site

Standard business hours at the office.

Comprehensive Application Strategy & Hiring Process

Applying for a new role is a marathon, not a sprint. Follow this strategic approach to maximize your success rate:

1. Initial Research & Tailoring

Don't send the same resume to every employer. Spend at least 30 minutes researching the company. Look for recent news, their product roadmap, and their team structure. Modify your summary and core competencies to reflect the specific keywords found in the job description.

2. The Perfect Cover Letter

If the application allows for a cover letter, use it to tell a story that your resume cannot. Explain why you are passionate about this specific company and how your unique background makes you the perfect fit for the challenges they are currently facing.

3. Navigating the Multi-Stage Interview

Most modern hiring processes involve 3-5 stages. This typically includes a recruiter screen, a technical or skill-based assessment, a peer interview, and a final leadership round. Prepare for each stage differently: focus on enthusiasm and fit for the recruiter, technical depth for the assessment, and strategic vision for the leadership round.

4. Post-Interview Follow-Up

Always send a personalized thank-you note within 24 hours of each interview. Reference a specific topic discussed during the call to demonstrate your active listening and genuine interest in the role.

By following these steps, you demonstrate a high level of professionalism and attention to detail that sets you apart from the average applicant.

Typical Interview Process

1. Resume screening
2. HR call
3. Skill interview
4. Final manager interview
5. Offer

Tip: Research the company's products and culture.

Global Market Intelligence & Relocation Insights

At JobSetuu, we specialize in helping talent navigate the global job market. Here is what you need to know about the current landscape in Global and beyond:

The demand for skilled professionals is increasingly borderless. For roles based in Global, understanding the local cost of living, visa requirements (if applicable), and cultural nuances is vital. If this is a remote role, consider the time zone alignment and the asynchronous communication culture of the hiring organization.

Relocation Support: Many forward-thinking companies offer relocation packages that include moving stipends, temporary housing, and legal assistance with work permits. When evaluating an offer, look beyond the base salary—consider the total compensation package, including equity, bonuses, and healthcare benefits.

Work-Life Balance Trends: Hybrid and remote work have become standard in many regions. Research the local labor laws and common practices regarding work hours and vacation time to ensure the role aligns with your lifestyle goals.

Leveraging JobSetuu's tools can help you compare salaries across different cities and understand the "purchasing power" of your potential offer, ensuring you make an informed decision for your long-term career path.

Skills & Competency Roadmap for Professional Development

To remain competitive in Professional Development, we recommend focusing on the following core competencies over the next 12-18 months:

• Technical Mastery: Deepen your expertise in the core tools and languages relevant to your field. For developers, this might be cloud architecture; for marketers, it might be data-driven attribution modeling.
• AI Augmentation: Learn how to leverage generative AI and automation tools to increase your productivity. Understanding how to integrate these technologies into your workflow is becoming a non-negotiable skill.
• Leadership & Strategy: Even in individual contributor roles, the ability to think strategically and lead projects from inception to completion is highly valued. Focus on stakeholder management and high-level project planning.
• Data Literacy: The ability to interpret data and use it to drive decisions is essential across all business functions. Familiarize yourself with data visualization and basic analytical concepts.

By investing in these areas, you not only prepare yourself for the role you are applying for today but also build a resilient foundation for the opportunities of tomorrow.

Apply via JobSetuu

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