Executive Assistant | JobSetuu

Description

Job Overview

• Source: RemoteOK

Job Description

Executive Assistant

Remote | Full-Time | $55,000/year | Flexible Schedule | Monday-Friday

About the Role This role sits at the center of executive operations across two growing behavioral health organizations. You'll work directly alongside our Co-CEOs -- supporting high-level priorities, managing critical administrative functions, and jumping into projects that span finance, contracts, credentialing, and systems. The right person learns fast, brings structure to ambiguity, and takes ownership without needing to be closely managed. No two days look the same and that's the point.

Backgrounds that translate Medical Administrative Support

• Healthcare or Behavioral Health Operations
• Office or Practice Management
• Executive or Department Coordination
  
  

What You'll Do

• Take ownership of executive inbox management: flag, action, organize, and keep priorities moving on behalf of the Co-CEOs
• Own financial administrative tasks including invoice processing, accounts payable, credit card reconciliation, and expense categorization
• Review, organize, and maintain contracts, agreements, and sensitive organizational documents
• Support medical credentialing processes and documentation across both organizations
• Assist with software setup, CRM integrations, and platform management; serving as a reliable resource for system questions across the org
• Process daily fax and mail intake, routing items appropriately and keeping nothing in the queue
• Build and maintain Excel trackers, reports, and operational spreadsheets
• Contribute to special projects as organizational needs evolve
• Support internal operations including agendas, meeting notes, correspondence, and cross-departmental coordination
  
  

What We're Looking For

• 2+ years in a medical administrative, operations, or executive support role
• Comfortable navigating multiple software platforms and picking up new systems quickly; prior CRM or EMR exposure is a plus
• Functional Excel skills with the ability to learn more on the job
• Highly independent and self-directed, with the ability to manage competing priorities without much guidance
• Organized, detail-oriented, and proactive -- follows through and takes pride in the quality of their work
• Looking for a stable, long-term role where you can grow laterally, build expertise, and become an indispensable part of how leadership operates
• Discreet with sensitive information and steady under shifting priorities
  
  

At AWA and PRC, the work is meaningful, and so are the people doing it. This isn't a role where you clock in and disappear. You'll sit close to leadership, see how decisions get made, and have a real hand in keeping two behavioral health organizations running at their best. If you want a stable role with room to plant roots, interesting work, and the kind of trust that builds over time, this is it.

Learn More: Adolescent Wellness Academy

• Principles Recovery Center

Expert Career Tips for Executive Assistant Roles

To succeed in a competitive market as a Executive Assistant , you need more than just technical skills. Here are some expert strategies to elevate your profile:

• Build a Strong Portfolio: For technical roles, a clean GitHub or a personal project site is essential. For non-technical roles, a case study portfolio demonstrating problem-solving and impact is equally valuable. Show, don't just tell, what you have achieved in your previous positions.
• Master the Narrative: When interviewing, use the STAR method (Situation, Task, Action, Result) to structure your answers. Quantify your results wherever possible—mentioning "increased efficiency by 20%" is much more impactful than saying "improved efficiency."
• Continuous Learning: The industry moves fast. Whether it's staying updated with the latest AI tools or mastering a new management methodology, continuous professional development is key. Consider obtaining industry-recognized certifications that align with Executive Assistant requirements.
• Networking: Connect with other professionals in similar roles. Join online communities, attend webinars, and engage in meaningful discussions on professional social networks. Often, the best opportunities come through referrals and community engagement.
• Soft Skills Matter: Communication, empathy, and leadership are often the deciding factors between two equally qualified technical candidates. Cultivate these skills as they are universally valued across all industries and seniority levels.

Additionally, research the specific company's culture and values. Tailoring your application to show how you align with their mission can significantly increase your chances of moving forward in the process.

Salary & Compensation

Salary not disclosed; typically competitive for the role.

Work Arrangement

Type: On-Site

Standard business hours at the office.

Comprehensive Application Strategy & Hiring Process

Applying for a new role is a marathon, not a sprint. Follow this strategic approach to maximize your success rate:

1. Initial Research & Tailoring

Don't send the same resume to every employer. Spend at least 30 minutes researching the company. Look for recent news, their product roadmap, and their team structure. Modify your summary and core competencies to reflect the specific keywords found in the job description.

2. The Perfect Cover Letter

If the application allows for a cover letter, use it to tell a story that your resume cannot. Explain why you are passionate about this specific company and how your unique background makes you the perfect fit for the challenges they are currently facing.

3. Navigating the Multi-Stage Interview

Most modern hiring processes involve 3-5 stages. This typically includes a recruiter screen, a technical or skill-based assessment, a peer interview, and a final leadership round. Prepare for each stage differently: focus on enthusiasm and fit for the recruiter, technical depth for the assessment, and strategic vision for the leadership round.

4. Post-Interview Follow-Up

Always send a personalized thank-you note within 24 hours of each interview. Reference a specific topic discussed during the call to demonstrate your active listening and genuine interest in the role.

By following these steps, you demonstrate a high level of professionalism and attention to detail that sets you apart from the average applicant.

Typical Interview Process

1. Resume screening
2. HR call
3. Skill interview
4. Final manager interview
5. Offer

Tip: Research the company's products and culture.

Global Market Intelligence & Relocation Insights

At JobSetuu, we specialize in helping talent navigate the global job market. Here is what you need to know about the current landscape in Global and beyond:

The demand for skilled professionals is increasingly borderless. For roles based in Global, understanding the local cost of living, visa requirements (if applicable), and cultural nuances is vital. If this is a remote role, consider the time zone alignment and the asynchronous communication culture of the hiring organization.

Relocation Support: Many forward-thinking companies offer relocation packages that include moving stipends, temporary housing, and legal assistance with work permits. When evaluating an offer, look beyond the base salary—consider the total compensation package, including equity, bonuses, and healthcare benefits.

Work-Life Balance Trends: Hybrid and remote work have become standard in many regions. Research the local labor laws and common practices regarding work hours and vacation time to ensure the role aligns with your lifestyle goals.

Leveraging JobSetuu's tools can help you compare salaries across different cities and understand the "purchasing power" of your potential offer, ensuring you make an informed decision for your long-term career path.

Skills & Competency Roadmap for Professional Development

To remain competitive in Professional Development, we recommend focusing on the following core competencies over the next 12-18 months:

• Technical Mastery: Deepen your expertise in the core tools and languages relevant to your field. For developers, this might be cloud architecture; for marketers, it might be data-driven attribution modeling.
• AI Augmentation: Learn how to leverage generative AI and automation tools to increase your productivity. Understanding how to integrate these technologies into your workflow is becoming a non-negotiable skill.
• Leadership & Strategy: Even in individual contributor roles, the ability to think strategically and lead projects from inception to completion is highly valued. Focus on stakeholder management and high-level project planning.
• Data Literacy: The ability to interpret data and use it to drive decisions is essential across all business functions. Familiarize yourself with data visualization and basic analytical concepts.

By investing in these areas, you not only prepare yourself for the role you are applying for today but also build a resilient foundation for the opportunities of tomorrow.

Apply via JobSetuu

Discover your next career milestone on JobSetuu. This Executive Assistant position is part of our commitment to bringing you the most relevant and high-impact job openings globally. At JobSetuu, we simplify your job search by aggregating premier listings and providing the tools you need to stand out. Don't miss the chance to elevate your professional journey—explore more opportunities and career insights on our platform today.